free home monthly expenses form template

Use the last row (“Expense Report Total”) to document the Total Amoun tof Employee Expenditure for each of the columns. Next several columns have been supplied so that you may report the exact dollar amount the Employee spent on “Air/Rail Travel,” “Ground Trans” (Ground Transportation such as a Cab),” “Lodging,” “Meals,” and “Other.” If there are miscellaneous expenses that are being reported in “Other” make sure they are itemized. If you are working with a hard copy, you may continue any required information on a properly labeled attachment. If there is not enough room the column may be expanded with an appropriate program or you may add more lines in the cell. The first column, designated with the heading “Description (Date, Details, Etc.),” requires the Date and the Employee Expense occurred as well as a description (i.e. Several columns have been supplied so a more detailed report may be submitted (as required).

Make sure to correspond the Dates and Line Numbers of the Expenses being reported in both tables whenever possible. The next table presented here, titled “Summary Of Expenses,” will seek some additional information regarding Expenses that may require more information. Finally, use the third column, labeled “Purpose Of Expenditure,” to provide the reason why the Employee had to make the Purchase he or she seeks Reimbursement for.Ĥ – Supply A Summary Report On Reimbursable Expenses That is, whether this was paid from the Employee’s own money or through the use of a Business Account or Corporate Card. Begin by entering the Calendar Date of a Purchase made by the Employee in the column titled “Date Of Expense(s).” Then in the second column (“Payment Method”), and on the same line, report how the Employee paid for this purchase. If there are more than four, then you may either add more lines with compatible software or you may attach the balance of this report as a separate document.

Four lines have been included in this table so that you may report on four individual Expenses. The first area of this document will present a table where you may list the Employee Business Expenses in a concise manner. If the Employer Name is a Corporation or similar Business Entity, make sure to include any applicable suffixes considered part of the Entity’s Name.ģ – Itemize Each Expense That Should Be Repaid To The Spender Furnish the Full Name of the “Employer” on the third blank line in the heading. Enter the First, Middle, and Last Name of the Employee seeking remuneration on the blank line labeled “Name.” Then on the empty line directly below this, record the official “Title” the Employee holds with the Employer. The heading used for this form will seek some basic facts regarding the Employee and Employer. You may use any of the caption buttons associated with the preview image to download a copy of this template in a format ( PDF, Microsoft Word (.docx), Open Document Text (.odt)) compatible with your machine.Ģ – Supply Some Standard Information To The Header Only expenses that are eligible for such remuneration should be reported here and it is strongly recommended that both Employer and Employee are clear on what items or services are reimbursable. This template is designed to fit most situations where an Employee must formally document his or her expenses when seeking to be repaid by his or her Employer. If the employee has submitted the necessary receipts and paperwork to the company then they will be responsible for providing them to the IRS if an audit is pursued.ġ – The Form Used To Seek Reimbursement Is Available By Download Here Therefore, a physical receipt is required for all expenses that are paid in cash. Under IRS rules all expense reports should be kept for a period of three (3) years by the employer and employee. How Long Should I Keep Expense Records For? Afterward, the employee should be given an untaxed check in the amount of the total expensed amount. The employee may have to also submit additional paperwork in accordance with company policy. Most employers have a 30-day reimbursement program unless the company gives reimbursements immediately.

Free home monthly expenses form template